Check-in time: 4 pm or later
Check-out time: 11 am
(No early check-in or late check-out allowed. Failure to honor to check-in/check-out times may result in additional fees unless an early check-in or late check-out has been confirmed by Beavers Bend Log Cabins)
Taxes: A 9.25% sales and lodging tax will be applied to all reservation.
No Hidden Fees! Beavers Bend Log Cabins does NOT charge hidden fees.
- We require a refundable security deposit in the amount of $100. This deposit is to ensure guests follow our cabin policies. Security deposit will be charged two weeks prior to your check in date when final charges are made. If policies are followed, all of the security deposit will be refunded within four days of departure.
- Person making reservation must be 25 or older and be present during the entire stay.
- Valid credit card is needed to hold reservation. Visa, Mastercard, Discover accepted.
- A 20% non-refundable deposit is required for all reservations. Deposit is applied to the total balance. If your reservation is within two weeks of arrival, you will be charged in full at time of reservation.
- Reservations require a minimum 2 or 3 night stay. All Holiday reservations require a minimum 3 or 4 night stay.
- Your credit card will be charged for the full reservation minus the non-refundable deposit 14 days prior to check in.
- Two night stays with Thursday or Saturday check-ins only permitted if weekend rate is applied to both days.
- Updating your reservation to less nights will result in $50 fee per night (for example: adjusting from 3 nights to 2 nights will result in $50 fee). Updating your reservation to less nights within two weeks of your arrival will result in a one-night charge for each day removed.
- Cabins MUST NOT be used or occupied by more than the maximum allowable number of guests at any given time, including renter’s family, children, and guests. Failure to comply will be an additional $100 per person/per night charge and additional guests will be asked to leave the property. Please check each cabin's description for maximum occupancy.
- Absolutely no smoking inside or on the deck/covered porch of the cabin. Do not allow cigarette smoke to enter the cabin through open windows or doors. Do not discard cigarette butts on the ground. Place all cigarette butts in proper receptacles. Failure to comply will be a $250 per day charge.
- No paintballs or paintball guns allowed on property.
- If there is vomit in the cabin, you will be charged $100 additional cleaning fee.
- Small amount of firewood is complimentary for indoor fireplace in-season (Nov - early March). Gas fireplace operates seasonally (Nov - early March).
- Beavers Bend Log Cabins and our private owners can not be held liable for any accidents or losses incurred during your stay.
Damages & Excessive Cleaning:
- Cabin key will be in the lock box. A replacement charge of $25 per key will be applied to lost keys.
- The cost of cleaning is included in the price of your cabin. Extra cleaning fee of $150 will be charged to your credit card if cabin is left in disorder or require excessive cleaning. Rules and policies are posted on the refrigerator. Please read and follow them. For example: All trash (including dirty diapers) put in outside trash cans and covered. All dirty dishes should be put in the dishwasher and dishwasher turned on before leaving the cabin.
- For Community Center reservations, an extra $150 cleaning fee will apply if it is not cleaned and left in the same condition as found upon arrival.
- Guests are not permitted to cut down or damage trees on cabin properties. Violators will be reported to the McCurtain County Sheriff´s office for damaging trees. Fallen trees and limbs found on properties may be used for outdoor firepit only.
- Renter/Cardholder is responsible for missing items, damages and/or misuse of the property and its contents by all guests during their reservation period and acknowledges such actions will result in additional charges.
- You will be charged up to $300 excessive cleaning fee if you cook a dish that causes a lingering odor in the cabin (still noticeable after 12 hours). Please do not cook dishes like curry or fish in the cabins to prevent a lingering odor in the cabin.
- Shaui Chukka (2 pets, 30 lbs max) & Seclusion (4 pets max) are pet friendly. There is a $40 non-refundable pet fee.
- Please follow our Pet Policy in the pet friendly cabins to avoid additional charges
- Absolutely no pets allowed in the non-pet friendly cabins. If pets are found on property of non-pet friendly cabins, guests will be asked to remove them immediately and $150 per pet per day charge will be charged to credit card on file.
- Guests must email us prior to the stay if there is a service animal. Per Oklahoma HB3282, it is unlawful for any reason to misrepresent any animal as a service animal and will be immediately evicted and forfeit all money paid in addition to being reported to any and all proper authorities. Persons will also be responsible for all damages and restitution up to $1,000 to return the property to its previous condition.
Noise & disturbances :
- Noise travels a long way in the woods. We ask that all guests do not play outdoor music or use obscene language. All guest must follow the area's quiet hours of 11:00 pm nightly. These rules are enforced by the McCurtain County Sheriff's Department, game wardens, and park rangers.
- ATV riding is prohibited around or on the cabin property. Most roads around the cabin are county roads and it is illegal to ride a vehicle that is not properly tagged. Fines start at $250 per person and are enforced by the Sheriffs and game wardens.
- If you feel these policies are being violated by area guests, please call us.
Hot Tub Policies:
- Hot tubs are sanitized and water is changed after each guest departure. There will be a $150 cleaning charge on hot tubs that have been contaminated with foreign materials. These include, but are not limited to, bubble bath, shampoos, soaps, body oils, and glass. Use of these materials will damage the working components of the hot tub, resulting in extensive damage.
- Do not sit on or place items on hot tub covers. They will break! Replacements average $600 per cover. The condition of your hot tub cover was documented after each guest departure.
- Leave hot tub cover in place when not in use.
- Renter/Cardholder is responsible for damages and/or misuse of the hot tub & hot tub cover by all guests during their reservation period and acknowledges such actions will result in additional charges.
Forgotten Items :
- Items found in the cabin after your departure are kept for one week. If we have not received a call or email from you about your items they are donated to the local charities. Shipping costs will be charged to your credit card.
Cancellation & Date Change policy:
- Cancellations made within 14 days of your arrival date will be considered a no-show and will be charged for the full stay.
- Christmas cancellations made less than 30 days prior to arrival will be charged the full stay.
- 14-day notice required on non-holiday cancellations. 30-day notice required for Christmas reservations
- No date change allowed within two weeks of arrival. It will be considered a no-show unless we can re-book the cabin.
- Changing dates more than 2 weeks prior to your arrival will result in a $50 fee.
- No refunds for early departure or inclement weather, unless the National Weather Service has issued official statements discouraging travel.
- In order to receive the proper refund, all cancellations require email notification and email must match the email provided at time of reservation. You must email your cancellation request and get a confirmation back stating we have received your cancellation request. Your reservation is not canceled until you receive a cancellation confirmation email from us.